Privacy Policy

Top 100 Leaders is operated by Empowering People In Construction Pty Ltd ("EPIC", "Top 100 Leaders", "we", "us" or "our").

We recognise that your privacy is important and are committed to protecting the personal information we collect and hold.

This Privacy Policy explains how we collect, hold, use and disclose personal information in connection with the Top 100 Leaders program, including nominations, assessment, recognition, our website and communications.

We are committed to handling personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs) to the extent that they apply to us.

2. What Personal Information We Collect

The personal information we collect will depend on how you interact with Top 100 Leaders.

If you submit a nomination

We may collect information including:

• your name;
• email address;
• telephone number;
• organisation and position;
• your relationship to the nominee;
• nomination and payment information; and
• any correspondence you have with us.

If you are nominated

Information provided about you may include:

• your name;
• job title, role and organisation;
• email address and telephone number;
• location;
• professional and leadership experience;
• information about your leadership behaviours, achievements, impact and contribution;
• examples or stories provided in support of your nomination;
• publicly available professional information, including LinkedIn or company profile information;
• photographs or other supporting material, where provided; and
• other information relevant to assessing your nomination.

We ask nominators to provide only information that is reasonably relevant to the nomination and that they reasonably believe to be accurate.

If information about you is provided to us by another person, we may contact you to advise you that you have been nominated, explain how your personal information is being used and provide you with an opportunity to correct your information or advise us that you do not wish to participate.

Please do not provide sensitive or highly personal information about another person unless it is genuinely relevant to the nomination and you have an appropriate basis for providing it.

3. Why We Collect Personal Information

We may collect, hold, use and disclose personal information for purposes including:

• receiving and administering nominations;
• confirming nomination information;
• processing nomination payments;
• communicating with nominators and nominees;
• assessing nominations against the Top 100 Leaders criteria;
• providing information to authorised judges or assessment panel members;
• verifying information contained within a nomination where reasonably necessary;
• selecting and notifying recognised Top 100 Leaders;
• preparing profiles and recognition material for successful nominees;
• administering announcements, events, publications and promotional activities associated with Top 100 Leaders;
• responding to enquiries and requests;
• issuing receipts or tax invoices;
• maintaining appropriate business and financial records;
• improving the Top 100 Leaders program and website;
• protecting the integrity of the nomination and assessment process; and
• complying with our legal and regulatory obligations.

Personal information collected through a nomination will not be sold to third parties.

4. Information About Nominees

A nomination will usually involve a nominator providing us with personal information about another person.

By submitting a nomination, the nominator confirms that:

• the information provided is, to the best of their knowledge, accurate;
• the information has been provided genuinely for the purposes of the Top 100 Leaders program; and
• they understand that Top 100 Leaders may contact the nominee regarding the nomination.

Where reasonably practicable, we will notify nominees that their information has been provided to us.

A nominee may contact us if they do not wish to participate in the Top 100 Leaders program or would like information provided about them to be corrected.

5. Assessment and Judging

Nomination information may be provided to members of the Top 100 Leaders judging or assessment panel for the purpose of evaluating nominations.

Judges will treat nomination information confidentially and use it only for the assessment and administration of the Top 100 Leaders program.

6. Public Recognition of Successful Nominees

Top 100 Leaders is a public recognition program. If a nominee is selected for recognition, we may seek to publish information including their name, photograph, job title, organisation and location.

This information may appear on the Top 100 Leaders website, social media, digital publications, media releases, promotional materials, events or other communications relating to the program.

We will contact successful nominees before publishing their recognition and will provide appropriate information about how their profile and recognition may be used.

We will not publish private contact details such as personal telephone numbers, residential addresses or private email addresses as part of a public recognition profile.

7. Payment Information

Payments associated with nominations are processed through third-party payment provider Stripe.

Payment information is provided directly to Stripe and is handled in accordance with Stripe's own privacy and security practices.

Top 100 Leaders does not receive or store your complete credit or debit card details. We may receive transaction information necessary to confirm payment, issue receipts, manage refunds where applicable and maintain appropriate financial records.

8. How We Collect Personal Information

We collect personal information:

• through nomination and other online forms;
• when you make a payment;
• when you contact us by email, telephone, social media or through our website;
• from nominators;
• from nominees;
• through website analytics, cookies and similar technologies.

If you choose not to provide information required as part of a nomination, we may be unable to accept, assess or administer the nomination.

9. Website, Cookies and Analytics

When you access our website, certain technical information may be collected automatically, including:

• IP address;
• browser and device information;
• pages visited;
• date and time of visits;
• referral sources;
• general website usage information; and
• interactions with our website.

We may use cookies and analytics technologies to understand how visitors use our website, improve website performance and measure the effectiveness of our communications and promotional activities.

You may be able to control or disable cookies through your browser settings. Doing so may affect some website functionality.

Our website or social media pages may contain links to third-party websites. We are not responsible for the privacy practices of those third parties and encourage you to review their privacy policies.

10. How We Use and Disclose Personal Information

We only use or disclose personal information for the purposes for which it was collected, for reasonably related purposes, where you have consented, or where otherwise permitted or required by law. We may disclose relevant personal information to:

• Top 100 Leaders judges and assessment panel members;
• contractors and service providers who assist us in administering the program;
• website hosting, technology and cloud service providers;
• payment processors;
• email and communications providers;
• professional advisers including legal, accounting or technology advisers;
• event, media, marketing or design providers where required to produce recognition material;
• government, regulatory or law enforcement authorities where required by law; and
• other parties where you have authorised us to do so.

We take reasonable steps to limit disclosures to the information reasonably required for the relevant purpose.

11. Overseas Service Providers

Some of the technology, payment, website, cloud storage, analytics or communications providers we use may store or process information outside Australia. This may include providers operating in the United States and other jurisdictions in which their systems or service providers are located.

Where personal information is disclosed to an overseas recipient, we will take reasonable steps appropriate to the circumstances to protect that information and comply with applicable privacy requirements.

12. Marketing and Communications

We may send you communications directly relating to:

• a nomination you have submitted;
• a nomination in which you are the nominee;
• Top 100 Leaders announcements;
• the assessment or recognition process; or
• activities reasonably connected with your participation in the program.

Where you have consented to receive broader news, updates or promotional communications from us, you may unsubscribe at any time using the unsubscribe option contained within the communication or by contacting us.

Unsubscribing from marketing communications will not prevent us from sending administrative communications reasonably required to manage an existing nomination or recognition.

13. How We Hold and Protect Personal Information

We may hold personal information electronically and, where necessary, in physical records.

We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification and disclosure.

These measures may include appropriate access controls, password protection, secure technology systems and limiting access to people who require the information for legitimate business purposes.

No method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

If we become aware of a data breach involving personal information, we will respond in accordance with applicable privacy and data breach requirements.

14. Retention and Destruction of Information

We retain personal information for as long as reasonably necessary for:

• administering the Top 100 Leaders program;
• maintaining appropriate records of nominations and recognition;
• responding to enquiries or disputes;
• maintaining financial and taxation records; and
• complying with legal obligations.

When personal information is no longer reasonably required and we are not legally required to retain it, we will take reasonable steps to securely destroy or de-identify it.

Information forming part of the historical public record of Top 100 Leaders recipients may continue to be retained and published as part of the program's recognition archive.

15. Accessing or Correcting Your Personal Information

You may request access to personal information we hold about you or ask us to correct information you believe is inaccurate, incomplete or out of date. To make a request, please contact us using the details below. We may need to verify your identity before providing access to or changing personal information. In some circumstances we may be permitted or required by law to refuse access to certain information. If this occurs, we will explain the reason where appropriate.

16. Privacy Complaints

If you believe we have not handled your personal information appropriately, please contact us using the details below.

We will take your concerns seriously and will aim to acknowledge and respond to your complaint within a reasonable period. If you are not satisfied with our response and the Privacy Act applies to the matter, you may be able to lodge a complaint with the Office of the Australian Information Commissioner (OAIC). More information is available at the OAIC website.

17. Contact Us

If you have questions about this Privacy Policy, would like to access or correct your personal information, withdraw from a nomination, or make a privacy complaint, please contact:

Top 100 Leaders
Email: leader@top100leaders.com.au

18. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to the Top 100 Leaders program, our technology, service providers or legal requirements.